It can be confusing , frustrating so ill give you a head start and good foundation to work from. Starting here first will install a sense of change realize efficiency making any future programs easier to implement and accepted.
The system I always start with is 5'S , the impact is visual does not have to cost that much to complete and involves everyone in the workplace.
So what is 5's ? well it comes from japan and its basically workplace organization. The 5's are
1 - Sort : remove un necessary items , tool equipment that clog up the working area making it less effective
2- Set in Order : In simple terms everything has a place , easy to find. reduces wasted time searching for items. Simple solutions, say for a mechanics work bench, tools would be stored on a tool board with the outline of the tool drawn around. Makes it simple to understand what's being used.
3- Shine - In other words cleaning , a clean work area not only feels nicer, problems are highlighted quickly, machinery will last longer and your customers get a great first impression. No one really likes working in an untidy and dirty work - space.
4- Standardise - create standardised workflow and processes, assign task create schedules so everyone knows their responsibility's
5- Sustain - People often think when they have implemented a new system that's the end of it, for you to benefit from the improvements you need to sustain what has been achieved. Any deviation however small should be addressed and rectified. As even the smallest changes will build until you find yourself back to the place you came from.
This system involves the whole work force where it has the best result is where you get the senior manager, or business owner through to the machine operator's , working side by side to implement and maintain the systems. It drives a sense of pride, belonging and hunger to improve.
It's not a one - time fix and takes continual focus.
So before you embark on any form of improvement, business change program 5's your business. It's something you can do yourself or if you're not confident then look to bring in an experienced person or company to guide you through. You will recover more in efficiency than it cost you to implement.
thanks for reading